Northrop Grumman Recreation Club

NGRC

 

Space Park Golf Club

 

Constitution

By-Laws

Rules & Regulations

March 2011


 

TABLE OF CONTENTS

                                                                                                                                                                                                            Page

 

1.0     Constitution................................................................................................................... 4

Article I – Name and Location............................................................................................... 4

Article II – Titles and Definitions............................................................................................ 4

Article III – Affiliation............................................................................................................. 4

Article IV – Purpose............................................................................................................. 4

Article V – Membership........................................................................................................ 4

Article VI – Government....................................................................................................... 5

Article VII – Amendments..................................................................................................... 5

Article VIII – Sportsmanship.................................................................................................. 5

2.0    By-Laws......................................................................................................................... 6

Article I – Membership......................................................................................................... 6

Article II – Participation Fees................................................................................................. 6

Article III – Officers............................................................................................................... 6

Article IV – Duties of Officers................................................................................................ 7

Article V – Director at Large and Duties of Director at Large..................................................... 9

Article VI – Elections............................................................................................................ 9

Article VII – Government...................................................................................................... 9

Article VIII – Meetings........................................................................................................ 10

Article IX – Committees...................................................................................................... 10

Article X – Amendments.................................................................................................... 11

Article XI – Rules of Order.................................................................................................. 11

3.0    Rules and Regulations Pertaining to Leagues............................................................... 12

3.1    Activities of the League Vice President...................................................................... 12

3.2    League Organization................................................................................................ 12

3.3    Activities of League Coordinators.............................................................................. 12

3.3.1   League Setup.................................................................................................... 12

3.3.2   League Play....................................................................................................... 12

3.4    League Playoffs....................................................................................................... 13

3.4.1   Schedule........................................................................................................... 13

3.4.2   Format............................................................................................................... 13

3.4.3   Financing........................................................................................................... 13

3.4.4   Participants........................................................................................................ 13

3.5    League Participants.................................................................................................. 13

3.5.1   Eligibility............................................................................................................ 13

3.5.2   Handicaps.......................................................................................................... 13

3.6    League Set-up and Application................................................................................. 13

3.6.1   Announcement.................................................................................................. 13

3.6.2   Application for Entry........................................................................................... 14

3.6.3   Fees and Cost.................................................................................................... 14

3.7    Cancellations and Refunds....................................................................................... 14

3.7.1   Participants........................................................................................................ 14

3.7.2   League.............................................................................................................. 14

3.8    League Play............................................................................................................. 15

3.8.1   Arrival................................................................................................................ 15

3.8.2   Playing Rules..................................................................................................... 15

3.8.3   Scorecards........................................................................................................ 15

3.9    Special League Club Rules....................................................................................... 15

3.9.1   Team Composition............................................................................................. 15

3.9.2   Point System..................................................................................................... 15

3.9.3   Local Course Rules............................................................................................ 15

4.0    Rules and Regulations Pertaining to Tournaments......................................................... 17

4.1    Definition................................................................................................................. 17

4.2    Tournament Types................................................................................................... 17

4.2.1   Monthly Tournaments......................................................................................... 17

4.2.2   Tournament Championship................................................................................. 17

4.3    Activities of Tournament Vice President..................................................................... 17

4.4    Activities of Assistant Tournament Vice President...................................................... 18

4.5    Activities of Tournament Host.................................................................................... 18

4.4.1   Appointment...................................................................................................... 18

4.4.2   Responsibilities.................................................................................................. 18

4.4.3   Compensation................................................................................................... 18

4.6    Tournament participants........................................................................................... 18

4.6.1   Eligibility............................................................................................................ 18

4.6.2   Handicaps.......................................................................................................... 19

4.6.3   Announcement.................................................................................................. 19

4.6.4   Application......................................................................................................... 19

4.6.5   Fees and Costs.................................................................................................. 19

4.6.6   Tee Times.......................................................................................................... 20

4.6.7   Flights............................................................................................................... 20

4.6.8   Playing Schedule............................................................................................... 20

4.7    Cancellations and refunds......................................................................................... 21

4.7.1   Participants........................................................................................................ 21

4.7.2   Tournaments..................................................................................................... 21

4.8    Tournament Play...................................................................................................... 22

4.8.1   Arrival................................................................................................................ 22

4.8.2   Playing Rules..................................................................................................... 22

4.8.3   Scorecards........................................................................................................ 22

4.8.4   Tie Breaking Procedures.................................................................................... 22

4.8.5   Posting of Scores............................................................................................... 24

4.9    Tournament Championship....................................................................................... 24

4.9.1   Qualifications..................................................................................................... 24

4.9.2   Tournament of Champions Play........................................................................... 24

5.0    Rules and Regulations Pertaining to Handicaps............................................................. 26

5.1    Tournament Handicaps............................................................................................. 26

5.1.2   Applicability........................................................................................................ 26

5.1.3   Adjustments...................................................................................................... 26

5.1.4   Use of Other Handicaps...................................................................................... 26

5.2    League Handicaps................................................................................................... 26

5.2.1   Eligibility............................................................................................................ 26

5.2.2   Establishment of League Handicaps.................................................................... 27

5.2.3   Calculation of League Handicaps......................................................................... 27

Exhibit 1 – Legal Scorecards................................................................................................. 28

Exhibit 2 – Penalties for Scorecard Related Infractions............................................................ 28

Exhibit 3 – The Callaway Handicap System............................................................................. 29

 

 

 

 

 

 

 

 

 

 

 


1.0     Constitution

Article I – Name and Location

 

Section 1.             The name of this organization shall be the NORTHROP GRUMMAN RECREATION CLUB SPACE PARK GOLF CLUB (NGRC/SPGC).

 

Section 2.             The principle place of business of the Club shall be located at One Space Park, Redondo Beach, unless otherwise designated by the Board of Directors.

 

Article II – Titles and Definitions

 

Section 1.             Whenever used in the Constitution or in the By-Laws, unless otherwise qualified:

 

                                    •            The title "NGRC" means the NG Space Park Recreation Club Council.  The principal place of business of the NGRC is One Space Park, Redondo Beach.

                                    •            The titles "SPGC" or "the Club" mean the NGRC Space Park Golf Club.

                                    •            The title "member" means a regular or associate member of the Club as defined in Article I of the By-Laws.

                                    •            The title "officer" means any person defined in Article III of the By-Laws.

                                    •            The title "director" means any person defined in Article VII of the By-Laws as a member of the Board of Directors.

 

Article III – Affiliation

 

Section 1.             The Club shall be and hereby is affiliated with the NGRC and is subject to the constitution and by-laws of the association.

 

Section 2.             The Club shall be and hereby is a non-profit organization.  This section may not be amended in any manner.

 

Article IV – Purpose

 

Section 1.             The purpose of the Club is to provide the employees of NG, their family and friends  a competitive and enjoyable golf program.

 

Section 2.             The social activities promoted by the Club shall be limited to those which directly support Article IV, Section 1, or encourage participation in the Club activities.

Article V – Membership

 

Section 1.             Any employee of NG is eligible for regular membership in the Club and is entitled to participate in all activities of the Club.  Other classes of membership are prescribed in the By-Laws.

 

Article VI – Government

 

Section 1.             The government and control of the Club and all of its activities shall be vested in the Board of Directors who shall possess and exercise the rights and power conferred upon it by the By-Laws.  The structure of the Board of Directors is defined in the By-Laws.

Article VII – Amendments

 

Section 1.             Amendments to the Constitution shall be proposed in the following manner:

 

                                    •            Petition signed by not less than twenty percent of SPGC members.  Said petition to be addressed to the Club President -- OR

                                    •            Majority agreement of the Board of Directors

 

Section 2.             Proposed amendments submitted in accordance with Section 1 or Article VII shall be voted upon in the following manner:

 

                                    •            General meeting of the Club membership OR            

                                    •            Mail ballot (to include email)

 

Section 3.             A two-thirds majority of all SPGC members voting shall be required for adoption of proposed amendments.

Article VIII – Sportsmanship

 

Section 1.             Any act of unsportsman-like conduct may  be cause for disqualification  from a Club activity, suspension from Club activities,  expulsion from the Club, or other appropriate penalty.

 

Section 2               The handicap and rules committee shall be responsible for reviewing and recommending penalties for unsportsman-like conduct.   The Board of Directors shall be responsible for approving recommended penalties.


2.0    By-Laws

Article I – Membership

 

Section 1.             The classes of membership in this organization shall be:

 

·       Active Member  - Eligibility:  Current NG employees

·       Associate Member -   All others

 

Section 2.             Active members are entitled to participate in all activities of the Club as prescribed in the Constitution.  Each active member is entitled to one vote.

                                   

Section 3.             Associate membership entitles the holder to all rights of an active member except for:

 

·       Becoming NGRC Commissioner

 

Section 4.             Membership in the Club goes into effect upon payment of the prescribed annual participation fees and continues until December 31 of the year in which the participation fees are paid, unless payment is made during the SCGA grace period.  If made during the grace period, usually October through December, membership continues until December 31 of the following year.

 

Section  5.            Upon termination of employment with NG,  an active member automatically becomes an associate member, with all participation rights granted to an associate member until December 31 of the year in which he/she terminates. 

 

Section  6.            Any member of this organization may be suspended or expelled from membership by a unanimous vote of all of the members of the Board of Directors provided he/she has been notified in writing and granted a hearing at the closed meeting of the Board of Directors prior to final action.

 

Section  7.            A current copy of the Constitution, By-Laws, Rules and Regulations pertaining to Leagues, Tournaments and Handicaps shall be made available to all members.  Revisions will be made available when they occur. Upon request, a copy of the Constitution, By-Laws, Rules and Regulations pertaining to Leagues, Tournaments and Handicaps will be provided to a member.

Article II – Participation Fees

 

Section 1.             The annual membership participation fees shall be determined by the Board of Directors each year.

 

Section 2.             The Club Director-At-Large shall annually notify each member of participation fees payable at least thirty days prior to the end of the Club's fiscal year, normally in October.

Article III – Officers

 

Section 1.             The officers of the Club shall be the president, vice president in charge of tournaments, vice president in charge of handicaps, vice president in charge of leagues, secretary, treasurer, assistant vice president in charge of tournaments and delegate to the Southern California Golf Associate (SCGA).

 

Section 2.             The officers shall be elected by the active membership to serve for a term of one year, except for

·       the assistant vice president in charge of tournaments who shall be elected for a term of two years.  The second year of the term will be as vice president in charge of tournaments.

·       the treasurer and vice president in charge of handicaps shall be elected for a term of two years.


All officers are eligible for re-election, there are no term limits.

 

Section 3.             The right of succession shall be as follows:  president, vice president in charge of tournaments, vice president in charge of handicaps, treasurer , vice president in charge of leagues, secretary, assistant vice president in charge of tournaments, delegate to the SCGA.

 

Section 4.             In the event the president of the Club is unavailable to conduct Club business, the line of succession (Article III, Section 3.) will dictate an acting president.

 

Article IV – Duties of Officers

 

Section 1.             The president is the chief executive of the Club, and as such shall supervise and be responsible for administering the Club's affairs and activities and shall make an annual report thereon to the members upon termination of office.

 

                                    The president shall see that the purposes of the Club are maintained and carried out, and that the Constitution, By-Laws, and Rules and Regulations are adhered to.

 

                                    The president shall see that the Club abides by the Constitution and By-Laws of the NGRC.

 

                                    The president shall be Chairperson of the Board of Directors and shall preside at all meetings of the Club.  The president will construct an agenda for each meeting with input from other board and club members.  The president will transmit the agenda to the secretary for distribution.

 

                                    The president shall call such meetings as are herein provided for.

 

                                    The president shall represent the Club to the NGRC as commissioner.  In the event the president cannot attend, the line of succession (Article III, section 3.) will be implemented with the caveat that the representative must be an active member per employment requirements of the NGRC.

 

                                    The president shall be an ex officio member of all committees.

 

Section 2.             The  NGRC commissioner will be the liason between the club and the NGRC office.  The commissioner is responsible for attending all NGRC meetings, or finding an alternate to attend.  The commissioner shall report to the board on the discussions, decisions, events, etc. which will affect or be of interest to the club.  If any response by the club is required, the commissioner will respond or find an alternate to respond, following through to make sure the club responds fully.   The commissioner is responsible for gathering information and requirements to facilitate any response.

 

Section 3.             The vice president in charge of tournaments is responsible for establishing, scheduling, and conducting the golf tournament program of the Club.  The vice president shall see that the tournaments are conducted according to the Rules and Regulations of the SPGC pertaining to tournaments.  The vice president is also the chair for the handicap and rules committee responsible for reviewing, revising (if necessary, and with the concurrance of the Board of Directors) and making said Rules and Regulations available to the general membership at the beginning of each year.  This office is the second year of a two-year term which began with a first year as the assistant vice president in charge of tournaments.

 

                                    The Board of Directors reserves the right to review and modify all aspects of the conduct of the tournaments.


The vice president in charge of tournaments may appoint a historian to assist with maintaining tournament and other records (such as the club web page).  The historian is not a Board member, but may be granted preferential tournament tee times, according to the Rules and Regulations of the SPGC pertaining to tournaments.

 

Section 4.             The assistant vice president in charge of tournaments is responsible for scheduling the next year's tournaments.  The assistant vice president shall also assist the vice president in charge of tournaments in conducting the golf tournament program of the Club.

 

Section 5.             The vice president in charge of handicaps is responsible for establishing and maintaining a golf handicap for each member of the Club.  The vice president shall establish handicaps according the Rules and Regulations of the SPGC pertaining to handicaps.  The vice president is also the chair for the handicap and rules committee responsible for reviewing, revising (if necessary, and with the concurrance of the Board of Directors) and making said Rules and Regulations available to the general membership at the beginning of each year.  The vice president must be certified by the Southern California Golf Association.

 

Section 6.             The vice president in charge of leagues is responsible for establishing, scheduling and conducting the golf league program of the Club.  The vice president shall see that the leagues are conducted according to the Rules and Regulations of the SPGC pertaining to the leagues.  The vice president is also responsible for reviewing, revising (if necessary, and with the concurrance of the handicap and rules committee and the Board of Directors) and making said Rules and Regulations available to the general membership at the beginning of each year.

 

                                    Both the handicap and rules committee and the Board of Directors reserve the right to review and modify all aspects of the conduct of the leagues.

 

Section 7.             The secretary shall give notice of all regular and special meetings and shall keep a permanent record of such meetings.  The secretary shall be custodian of all official records, with the exception of the current financial books and handicap records.  The secretary shall issue notices of membership participation fees payable and shall be responsible for maintenance of a current membership list and notification thereof to the members of the Board of Directors.

 

Section 8.             The treasurer shall issue notice of outstanding debts to the Club and shall be responsible for collection thereof.  The treasurer shall collect membership applications and fees.  The treasurer shall reconcile the club’s financials with the reports issued monthly and issue check requests for funds needed i.e. (course deposits, reimbursements).  The treasurer makes all bank deposits  and shall report at each Board of Directors meeting.

 

Section 9.             The SCGA Club Delegate serve as a liaison between the SCGA and SPGC member clubs. The Club Delegate is regularly updated on all SCGA activities to ensure SPGC members receive the full benefits of their membership. The Delegate is required to keep club members and officers up-to-date on any important information and provides a line of communication between the SCGA and its members. The Club Delegate is required to attend the annual SCGA Club Delegate meeting and provides the club’s certification with SCGA as an affliliate club.

 

Article V – Director at Large and Duties of Director at Large

 

Section 1.             The director at large shall be elected by the active membership to serve for a term of one year.

 

Section 2.             The director at large shall represent the membership of the Club to the Board of Directors.  The director at large shall establish and maintain communication between the membership of the Club and the Board of Directors.

 

Section 3.             The director at large shall be responsible for the preparation of the Club bulletin, including the championship tournament points.

 

Article VI – Elections

 

Section 1.             Each year, the president shall appoint a nominating committee to prepare a list of nominees for the elective positions eligible for election that year.  Ballots with the names of the nominees for their respective positions will be distributed to the active membership by mail (to include email).  These ballots will be marked and mailed, emailed or presented in person to the nominating committee within two weeks after the distribution of the ballots.  At the end of this two-week period, the polls shall be closed and the ballots counted by the nominating committee and the secretary together.  A plurality of the votes cast shall elect to the office.

 

Section 2.             The officers shall take office on January 1 of each year and remain in office until December 31 of the same year.

 

Section 3.             Vacancies in the offices occurring between elections will be filled by appointment by the remaining members of the Board of Directors.

Article VII – Government

 

Section 1.             The Board of Directors shall consist of the seven elected officers and the director at large.

 

Section 2.             The Board of Directors shall have control of the property and management of the Club, subject to the will of the membership.

 

Section 3.             The Board of Directors shall decide all matters pertaining to the finances of this Club and it shall place all income in a common treasury.

 

Section 4.             All ordinary income to the Club shall be used to promote and maintain the activities of the Club.

 

Section 5.             All expenditures of ordinary income for the Club shall be approved by a majority vote of the Board of Directors.

 

Section 6.             Any member of the Board of Directors of this Club may be removed from office by a three-fourths vote of the votes cast by the active membership provided he/she has been notified in writing and granted a hearing at a closed general membership meeting prior to final action.

 

Article VIII – Meetings

 

Section 1.             At least two Board of Directors meetings shall be held each year.  The general membership may attend any Board of Directors meeting, but only the Board of Directors can introduce or vote on business.

 

Section 2.             At least one general membership meeting shall be held each year.  The president of the Club shall preside at general membership meetings and the active members may introduce or vote on business.

 

Section 3.             Special meetings of the Board of Directors or of the general membership may be called at any time by the president, subject to the approval of the Board of Directors.

 

                                    The president shall call a special meeting of the Board of Directors upon petition of a majority of the Board.

 

                                    The president shall call a special meeting of the Board of Directors upon petition of ten percent of the active membership.

 

Section 4.             A quorum at a Board of Directors meeting shall be five members of the Board of Directors.

 

Section 5.             A quorum at a general membership meeting shall be ten percent of the active membership.

 

Article IX – Committees

 

Section 1.             The Board of Directors shall determine the committees deemed proper and necessary to fulfill the purpose of the Club.

 

Section 2.             All committee chairmen shall be appointed by the president subject to the approval of the Board of Directors.

 

Section 3.             The chairperson of each committee shall communicate the actions taken by his committee as requested by the Board of Directors.

 

Section 4.             One standing committee shall exist:  the handicap and rules committee.  The members of this committee shall number at least five including the chairperson.  The members shall be appointed by the chairperson subject to the approval of the Board of Directors.

 

                                    The handicap and rules committee shall be responsible for interpreting the Rules of Golf and auditing the handicaps of all members.  The handicap and rules committee shall resolve disputes, protests, and appeals submitted to it by members of the Club.  No two members of the rules committee may be on the same team of any Club league.

 

Article X – Amendments

 

Section 1.             These By-Laws may be amended by:

 

                                    •            A two-thirds majority affirmative vote of the Board of Directors.

                                    •            A two-thirds vote of ten percent or more of the active membership.

                                    •            By written petition of thirty percent of the active membership.

 

Article XI – Rules of Order

 

Section 1.             Robert’s Rules of Order shall govern the proceedings of all meetings of the Club.

 


3.0       Rules and Regulations Pertaining to Leagues

3.1        Activities of the League Vice President

 

The league vice president is responsible for the following:

a.     Establishing, scheduling, advocating for and conducting all golf leagues of the Club

b.     Appointing league coordinators, with the advice of the Board of Directors, for each league

c.     Conducting the league championship

                             I.     Selecting the course with the assistance of the tournament vice president

                           II.     Deciding the format of the tournament

                          III.     Working with the treasurer and other board members to determine the amount, if any, of subsidies provided for the championship

                         IV.     Verifying eligibility of tournament members

                           V.     Collecting scorecards and recording scores

                         VI.     Publishing results and disbursing prizes

3.2        League Organization

 

League Coordinators will establish the format of their leagues with the assistance of the vice president of leagues.

3.3        Activities of League Coordinators

 

A league coordinator for each league will be appointed by the league vice president.  The league coordinator or designee will have the following responsibilities:

3.3.1    League Setup

A.    Negotiate with golf course the costs, start date and duration of league

B.    Decide the format of the league

C.    Publish a description of league format and cost

D.    Generate financial status of league

E.    Establish and maintain a roster

i.       Accept applications and fees for the league

ii.      Establish and maintain a waiting list

iii.     Verify membership status of league members

iv.    Collect necessary liability release forms from league members

v.     Give checks and liability release forms to the treasurer

vi.    Determine handicaps consistently within the league

vii.   Provide the treasurer with roster and financial information

F.     Request funds for use by the league.

3.3.2    League Play

A.    Publish a playing schedule

B.    Publish any league specific rules

                                             1.     Method of determining points

                                             2.     Eligibility requirements for prizes

                                             3.     Eligibility requirements for league championship participation

                                             4.     Any local league rules

C.    Conduct the league on day of play

                                             1.     Collect any necessary liability release forms

                                             2.     Accept scorecards and record scores

D.     Publish results and disburse prizes

 

3.4        League Playoffs

3.4.1    Schedule

A league championship playoff will be conducted each year, if there are three or more leagues.  Every effort will be made to hold it after the end of the summer leagues and prior to the deadline to order trophies for the yearly awards party. 

3.4.2    Format

This playoff will be held at a course selected by the league vice president with the assistance of the tournament vice president.  The format of the league championship playoff will be decided by the league vice president with assistance from league coordinators.

3.4.3    Financing

The “league-only fees” shall be applied directly to the cost of the tournament without respect to the league of origin.  The Club will pay a portion of the fees for each league, depending on its financial status.  The balance of the fees will be divided equally among the leagues.  No league shall receive more subsidy than any other.

3.4.4    Participants

League championship playoff participants will be selected by each league coordinator according to rules stipulated by the league coordinator prior to the league season.

3.5        League Participants

3.5.1    Eligibility

 

Each member in a league must be a member of the Club or pay a separate fee as a League-only member.  League-only members have no other member privileges.

 

To be eligible for any end-of-season league prize, a member must compete in at least 40% of the regularly scheduled playing rounds of that league.

3.5.2    Handicaps

 

Handicaps are established by the league coordinator in the manner specified by the the Rules and Regulations of the Club pertaining to handicaps (see Section 5.0 Handicaps).

3.6        League Set-up and Application

3.6.1    Announcement

 

The announcement for the formation of all leagues will normally be distributed at least eight weeks prior to the opening match.  The announcement will contain:

 

                         •       Course name

                         •       League format

                         •       Day and time of each league

                         •       Approximate starting time

                         •       League coordinator, mail station and phone number

                         •       Application open and close date

                         •       Special information as required

 

3.6.2    Application for Entry

 

Applications will be distributed with the league announcement approximately eight weeks prior to the opening match.

 

Applications will be accepted in the order they are received.

 

Applications will be closed at the descretion of the league coordinator.

 

Applications coming in after league is full or after the league is closed will be numbered and kept on a waiting list in case an opening should arise.

 

The League Coordinator may refuse entry to applicants based on:

·       Unsportsmanlike behavior

·       Repeated violations of the rules of golf after being warned.

·       Any other  behavior that is a detriment to the league.

The basis for refusal must be applied equally to all applicants.

3.6.3    Fees and Cost

 

Fees are the sum of the green fees and the prize fund.

 

The prize fund is  to be used for league parties, prizes and entry to the League Playoff, at the descretion of the League Coordinator.

 

3.7        Cancellations and Refunds

3.7.1    Participants

 

When an individual has paid fees in advance of league play and wishes to withdraw:

 

·       Full refund if done two weeks prior to the opening match.  A full refund may be granted to an individual withdrawing before the opening match only if an alternate player can be found.

·       No refund if after the opening match, unless an alternate can be found.  In this case, a partial refund may be granted.

3.7.2    League

 

A regularly scheduled league day of play will be canceled because of weather or course conditions if:

 

·       Course management has declared the course unplayable

·       League coordinator cancels play before any match tees off.  Any cancellation or delay which affects overall league scheduling (e.g., league championship playoff) should be coordinated with the league vice president.

3.8        League Play

3.8.1    Arrival

 

All competitors must comply with the standard format for checking in as defined by each league coordinator.

3.8.2    Playing Rules

 

The current USGA rules of golf modified by local course rules and special club rules will govern all league play (see Section 3.8 for special Club rules).

3.8.3    Scorecards

 

Scorecards must contain first and last name of each player.  Each player is responsible for verifying his/her score on each hole.  All scorecards verified by each participant must be signed by the scorekeeper and attested by another player.

 

Any questions regarding the interpretation or application of the Rules of Golf must be referred to the Golf Club Rules Committee.  In case of any such dispute, the scorecard must not be attested until disposition.

3.9        Special League Club Rules

3.9.1    Team Composition

 

An individual may not be a member of more than one team in a league.

 

All team members must be on the official roster maintained by the league coordinator.

 

A team shall not accept new members after the middle of the league season without the express consent of the league coordinator.

3.9.2    Point System

 

All league coordinators shall define and publish a point system  prior to any league play.

3.9.3    Local Course Rules

 

Each league, by means of its coordinator, shall determine the advisability of adding to local course rules with the intent of either speeding up play or making playing conditions more equitable (e.g., moving ball out of divot during night play when visibility and judgment are obviously impaired; obtaining relief from fences within course boundaries, such as protective fences for tee areas, etc.).

 

In this same vein, the following definitions are suggested for use on a given day of play if deemed appropriate by league coordinator and team captains:

 

                         •       Temporary Greens – Normal green under repair, causing use of a rougher surface; once on this surface player may pick up and add two strokes to have holed out, or he/she may putt to hole out, counting all strokes.

 

                         •       Winter Rules – A ball lying through the green, except in a hazard, may be lifted and cleaned, without penalty, and placed within one club-length of where it originally lay, not nearer the hole.  A ball so lifted is back in play when the player addresses it or, if he/she does not address it, when he/she makes his/her next stroke at it.


4.0       Rules and Regulations Pertaining to Tournaments

 

4.1        Definition

 

A tournament is defined as any golf competition sanctioned by SPGC and NGRC.   It must:

·       Be open to all eligible club members.

o      Participation may be limited due to contracted tournament size.

·       The fees must include a contribution to the club.

·       Tournament of Champions points must be awarded.

 

Only sanctioned competitions have liability coverage.

4.2        Tournament Types

 

The Space Park Golf Club sponsors and conducts a number of tournaments each year which are of the type stated below.

4.2.1    Monthly Tournaments

 

·       There will be at least one tournament a month which may be either a one-day or two-day tournament.

·       Competition is normally conducted as individual stroke play with flights divided by handicap.  Competitions may be varied in the type of tournament play (e.g., best ball, etc.).

·       Participation in these tournaments may establish eligibility for the Tournament Points Championships.

4.2.2    Tournament Championship

 

·       The Tournament Championship is an invitational tournament, with participation limited to Golf Club members meeting the specified requirements (see 4.5.3).

·       Format (one or two day event) of the Tournament Championship will be stroke play.

·       The Golf Club will pay a portion of the fees of each participant, depending on the financial status of the Club.

 

4.3        Activities of Tournament Vice President

 

The duties and responsibilities of the tournament vice president are described in the Golf Club Constitution and By-Laws.

 

The vice president in charge of tournaments is responsible for establishing, scheduling and conducting the golf tournament program of the Club.  The vice president shall see that the tournaments are conducted according to the Rules and Regulations of the Golf Club pertaining to tournaments.

 

Any questions, comments and complaints related to the conduct of the golf club tournaments should be directed to the tournament vice president.

4.4        Activities of Assistant Tournament Vice President

 

The assistant vice president in charge of tournaments is responsible for scheduling the next year's tournaments and shall also assist the vice president in charge of tournaments in conducting the golf tournament program of the club.

4.5        Activities of Tournament Host

 

4.5.1    Appointment

A tournament host will be appointed by the tournament vice president for each of the scheduled events. 

 

4.5.2    Responsibilities

The tournament host will have the following responsibilities:

 

·       Accept applications for the tournament (see 4.6.2)

·       Assign start times (see 4.6.4)

·       Establish and administrate a waiting list

·       Publish tee times schedule

·       Conduct the tournament on the day of play

·       Accept scorecards and record scores to determine tournament status

·       Publish results and disburse prizes

·       Generate a financial statement of the tournament funds

·       Determine, with the help of the tournament vice president, the following:

      Tournament format

      Size and number of flights

      Prize fund distribution

      Special prizes

      Special competitions

4.5.3    Compensation

The tournament host will be compensated for his/her efforts in the amount of $50 to be supplied towards the cost of the host's tournament entry fees.  Any entry fee in excess of $50 shall be paid by the host.  If the entry fee is less than $50, the host will receive chits in the amount of the difference.

4.6        Tournament participants

4.6.1    Eligibility

 

All club members are eligible for all monthly tournaments.  The Tournament Championship has additional requirements (see 4.5.3).

 

All guests are eligible provided all members are accepted first or unless otherwise stated on the tournament application.

 

·       All guests will participate in the open flight

·       All guests must sign any waivers or other paperwork required by the NGRC or the SPGC prior to the first tee time

4.6.2    Handicaps

 

Handicaps are established in the manner specified by the vice president in charge of handicaps according to the Rules and Regulations of the SPGC pertaining to handicaps.  The host will update tournament handicaps with the indexes available at the close of the tournament application date.  If indexes are updated after the application date, it is up to the discretion of the host whether to modify the handicaps.

 

Handicapping for the open flight is done by using the Callaway System (see Exhibit 3)

4.6.3    Announcement

 

The announcement of each tournament will normally be produced and distributed to the Club membership in the monthly club newsletter, The Tee Time News.  The announcement will contain:

 

·       Course name and city

·       Tournament date and format

·       Host name, mail station and phone number

·       Application open and close dates and times

·       First tee time

·       Entry fees and cart costs

·       Lodging information, if applicable

·       Special information, as required

4.6.4    Application

 

Applications must be submitted on or after the date specified by the tournament announcement.  This is usually four weeks prior to the tournament date.

 

Each application must be filled out on the tournament announcement form and accompanied with a check for the fees.

 

Applications will be accepted in the order in which the applications arrive at the tournament host's office (see 4.6.4).

4.6.5    Fees and Costs

 

All money transactions involved with the Club tournaments must be made by check or the SPGC chits.  A maximum of ten dollars in chits may be used per person to pay for the cart fees.

 

Checks payable to:  Space Park Golf Club (SPGC)

 

Entry fee.  Entry fees are the sum of the green fees, cart fees, the prize fund, and operation expenses.

 

·       Green fees are stipulated by the course being played

·       Cart fees vary with the course being played and unless the carts are mandatory, the carts are paid for at the course.  There is no guarantee of cart availability unless they are reserved on the application form.

·       The prize fund will be established by the Board of Directors at the beginning of each year.

·       Expenses include but are not limited to host expenses.

·       Lodging accommodations are sometimes desirable and other times necessary in order to play in particular tournaments.  Accommodations are arranged to minimize cost and maximize accessibility to the course.

o      Room reservations can be held with the deposit specified on the announcement.

4.6.6    Tee Times

 

The tournament host is solely responsible for the assignment of tee times for each event.  Tee times will not be assigned without full payment of associated fees.  Assignment procedure:

 

·       The tournament host has first preference for tee time.

·       Club officers have next preference of tee times.  However, in order to exercise their priority, they must notify the tournament host of their intention to play prior to the closing date for applications.  Applications and payment of fees must be forwarded to the tournament host before the tournament close date or the tee times will be reassigned.

 

·       The League Coordinators have next preference of tee times only during the months of league play.

 

·       Following the tournament host and officers, the applications will be handled in the following manner for sign-ups:

 

                                        In accordance with the time the application is received, with payment expected within ten (10) days.

 

                                        Club members who do not select a speed of play option, or select option 2 (slow play), will be arranged separately in the manner described above, and will be placed after all club members who select option 1 (fast play).

 

                                  -        If the tournament fills up, the host will establish a waiting list.  It is at the host’s descretion whether to replace a player with someone on the waitlist, if the player has not paid within the ten day payment period.

 

                                  -        Tournament tee times, but not entrance into a tournament, may be modified for slower players as identified by board of directors.

 

4.6.7    Flights

 

The tournament host will divide the players into approximately equal flights according to handicap.  The number of handicapped flights will depend on the number of players.  There will be an open flight unless there are no non-handicapped applications.  The guest flight in the Tournament Championship will be a non-handicapped flight.

 

4.6.8    Playing Schedule

 

The tournament playing schedule will be generated and distributed by the tournament host. The playing schedule will be distributed to all participants 7-14 days prior to the tournament.  The playing schedule will contain the following:

 

•                                  Tee time assignments

•                                  Flight assignments

•                                  Directions to the course

•                                  Special directions and information, as needed

4.7        Cancellations and refunds

4.7.1    Participants

 

A participant who wishes to cancel must notify the tournament host at the earliest possible date.  If the host is not available, the tournament vice president should be contacted.

 

·       A full refund may be obtained if the cancellation notice is given before the final course payment.

·       If the cancellation notice is given after the final course payment:

o    A full refund may be obtained if the participant is replaced by someone before the event occurs.

o    If the participant is not replaced before the event:

§       The green fees will be refunded and the prize fund will be forfeited if the Club is not required to pay the green fees.

§       The total entry fee will be forfeited if the Club is required to pay the green fees.

 

·       If the cancellation notice is not received prior to the first start time on the day of the tournament, no refund will be given.

 

·       If the participant has not paid for the event prior to the event, they must pay within 1 week of the event.

o    If the participant refuses to pay for the event:

§       They will be given a 1-week warning of the following consequences.

·       Their club privileges will be suspended until payment is made.

o      Their SCGA index will be deleted.

o      They must pay guest tournament fees for future events.

·       They must pay for all future tournaments prior to the course being paid or they will automatically be cut from the event.

§       Once payment is made, club privileges are restored.

·       Participant is liable for any cost to restore their club privileges (index, etc.)

·       Any costs must be paid before privileges are restored.

 

·       A participant who wishes to cancel may provide an alternate to take his/her place unless the host has a waiting list.  If the alternate is accepted, the fee exchange is up to the individuals involved.

 

4.7.2    Tournaments

 

A regularly scheduled SPGC tournament will be canceled because of weather or course conditions only if course management has declared the course unplayable.

 

In the absence of other arrangements, it is the responsibility of each tournament participant to contact the course on the day of the tournament if the possibility of cancellation exists.

Any other reason for cancellation is the sole responsibility of the tournament vice president.  He/she will notify all tournament participants.

 

In the case of a tournament cancellation, all fees will be refunded.

4.8        Tournament Play

4.8.1    Arrival

 

All players should be at the course and check in with the starter 15 minutes before their scheduled tee time.

4.8.2    Playing Rules

 

The current USGA rules of golf modified by local course rules will govern tournament play.  These rules may be modified by:

 

·       Any other special club rules that are stated in the playing schedule for each event or posted at the tournament.

 

Note:  Special club rules used in the NG SPGC league play do not apply.

 

A member without an established handicap who plays in the open flight of a monthly tournament receives participation credit, but no tournament points.

 

If the tournament is a team event, points are distributed with each team member receiving the same number of points as if it were a single player event (i.e. the winning team members each receive 1000 points).

 

4.8.3    Scorecards

 

4.8.3.1           Scorecards must contain first name or unambiguous initial and last name of each player.

4.8.3.2           Each participant is responsible for verifying his/her score on each hole.

4.8.3.3           Any questions regarding the interpretation or application of rules of golf must be referred to the SPGC rules committee.  In case of any such dispute, the scorecard must not be attested until disposition.

4.8.3.4           For other rules regarding scorecards, including the penalties for infractions see Exhibits 1 and 2. 

4.8.3.5           It will be the responsibility of the tournament host, as advised by the vice president of tournaments and the vice president of handicaps, to verify the correctness of submitted cards.

4.8.3.6           The vice president of tournaments with the aid of the SPGC rules committee, will recommend to the board of directors any penalties for infractions regarding the rules.

4.8.3.7           The vice president of handicaps, with the aid of the SPGC rules and handicap committee, will recommend to the board of directors any penalties for infractions regarding the handicaps and posting.

4.8.3.8           The board of directors shall decide all penalties based upon input from the SPGC rules and handicap committee and in accordance with the by-laws.

4.8.4    Tie Breaking Procedures

 

4.8.4.1        Ties are to be broken when it is necessary to determine the trophy winners of the Tournament Championship.

 

·       Unless otherwise published, the tie-breaking procedure will be:

                                        Each player involved in the tie will play a match, comparing scorecards, against every other player involved in the tie.  This match will cover the same number of holes as did the event.

 

                                           In each match, the higher handicap player (if one exists) will receive a number of strokes equal to the difference in his/her handicap and his/her opponent's.  The higher handicapper's hole scores will be the adjusted net score.  Adjustment will begin with the hardest holes, indicated by the lowest number handicap holes, and will progress towards the easier holes until all of the strokes are issued.  If more strokes are given than there are holes, then once the easiest hole is reached, the process for the remaining strokes starts again with the hardest holes and progresses to the easiest.  This process will give the higher handicapper an adjusted hole-by-hole net score for the difference in handicap.

 

                                           With the original score of the lower handicapper and the adjusted score of the higher handicapper, a hole-by-hole match play is performed.  Points are awarded to the players as indicated below:

                                                      2 points for winning the hole

                                                      1 point for a tie

                                                      0 points for losing the hole

 

                                           After all such play scores are computed, points are totaled for each player and the player who has accumulated the greatest number of points wins.

 

                                        If a tie still exists, a sudden death starting with the first hole on the card is performed to determine winners.

                                        If a tie still exists, the players involved in the tie will be equally rewarded.

 

 

4.8.4.2        Ties are to be broken when it is necessary to determine a monthly tournament winner for eligibility in the Tournament Championship.

 

·       The tie-breaking procedure for regular monthly tournaments will be used for purposes of determining handicapped flight winners only for Tournament Championship purposes:

 

                                          Match scorecards of the tied participants until a winner is determined, first on the basis of the last nine holes (with 1/2 of handicaps), then using the last six holes (with 1/3 of handicaps), then the last three holes (with 1/6 of handicaps) and finally the 18th hole (with 1/18 of handicaps).  Fractions of handicaps should not be rounded or disregarded.  For competitions with multiple tee starts, the "last nine holes" is considered to be 10-18, etc.

 

                                        If the above procedure fails to produce a winner, , the players involved in a tie shall have a "sudden-death" hole-by-hole scorecard playoff, using net scores (with full handicaps applied) only, starting with Hole #1 on the scorecard, until one player is declared the winner.

 

                                        All prizes distributed will ignore the above procedure, such that, for example, a 3-way tie for first place will divide the first 3 places' prizes evenly.

 

                                        All points awarded will also ignore the above procedure, and be awarded to take all ties into consideration (e.g., a 3-way tie for first place will award (1000+500+333 points divided by 3 = 611) 611 points to each player.

4.8.5    Posting of Scores

 

Tournament players must post adjusted scores as required in Equitable Stroke Control.  If posting computers are not available at the course, players are required to post via the internet within one day of play.  If internet access is unavailable, the player must inform the vice president in charge of handicaps and provide their adjusted score, the course name, tee box used, slope and course rating.

4.9        Tournament Championship

 

The Tournament Championship is conducted to honor tournament winners and tournament point leaders for their performance in the tournament year.

4.9.1    Qualifications

In order to establish eligibility of the Tournament Championship, two qualifications must be met:

 

1)     Participation -- A player must participate in at least 25% of the number of 18-hole rounds sponsored by the Club in the tournament year.  A tournament year is defined by the vice president of tournaments with the approval of the Board of Directors.  The year is generally September 1st through August 31st.  A player who starts a tournament round is deemed to have participated in that round.

 

2)     Performance -- A player must either finish first in any handicapped flight in the previous tournament championship, OR finish first in any individual play monthly tournament during the year, OR be among the top tournament point winners for the year.  Points will be awarded according to an individual's performance within each flight as follows:

 

·       Number of Points =                                                         1000                                                               

                                    Awarded                                       Placement within your flight

 

·       Therefore, first in each flight will receive 1000 points, second 500, third 333, etc.

 

·       In the event of a tie (i.e., three ways for first), the points for each position involved in the tie (first-1000, second-500, third-333) will be summed (1000 + 500 + 333 = 1833) and then divided by the number of players involved in the tie (1833/3 = 611).  Each player involved in the tie will then receive this number of points for his/her performance in this particular event. 

 

·       At the end of the tournament year, each player's points will be totaled and the players who have accumulated the greatest number of points will be eligible to participate in the Tournament Points Championship from the standpoint of performance.  Tournament flight winners will also be eligible to participate in the Tournament Championship.

 

·       For equity, the number of teams in each flight will be similar to the number of individuals in a flight in a regular tournament.

 

·       The Board of Directors may issue special guest invitations to the Tournament Championship

 

·       Anyone who has not met the eligibility requirements must participate as a guest only

4.9.2    Tournament of Champions Play

·       The TOC is considered one tournament, whether or not it is held on multiple days.  Points will be awarded in accordance with a single tournament.

 

·       The tournament is ordered by index.  If it is a multiple day tournament, the second day shall be ordered by the previous day’s net scores within each flight.

 

·       Flight winners are determined in accordance to section 4.7.4


5.0       Rules and Regulations Pertaining to Handicaps

5.1        Tournament Handicaps

 

5.1.1    SCGA Handicaps

 

Club members (other than league-only members) are automatically Southern California Golf Assosciation (SCGA) members, and as such, have handicap indexes established for them.   Such indexes shall be the basis for tournament handicaps, subject to the SCGA-provided guidelines for converting indexes to course handicaps.

 

Club members are expected to follow the SCGA guidelines for posting scores, and are subject to proscribed penalties and/or adjustments if they fail to do so.

 

The Vice President in charge of handicaps, on the advice of the handicap and rules committee, is responsible for enforcing the SCGA handicapping guidelines.

 

5.1.2    Applicability

 

Tournament handicaps are received based on SCGA schedules and will be applicable during the effective period of the handicap index .  Applicable handicaps for tournaments which last longer than the effective period, or tournaments that start during one period and end in another, will be decided as cases arise.

5.1.3    Adjustments

 

Tournament scores are adjusted by the player and posted.  Addition errors discovered by the vice president in charge of handicaps will be corrected, but will not affect tournament results.

5.1.4    Use of Other Handicaps

 

5.1.4.1           A new member can use any current USGA approved handicap (e.g., SCGA).  Use of these handicaps is contingent upon 1)  notification of the tournament host that an outside handicap will be used (notification on the entry form is sufficient) and 2)  verification of the handicap by the vice president of handicaps on or before the day of the tournament.

 

5.1.4.2           Club members who have not established tournament handicaps and who do not use outside handicaps will play in the open flight of each tournament.  The handicapping system to be used in the open flight is the Callaway System, described in Exhibit 3.

 

5.2        League Handicaps

5.2.1    Eligibility

 

All Club members playing in Club-sanctioned leagues are entitled to regularly maintained league handicaps.

5.2.2    Establishment of League Handicaps

 

5.2.2.1           Members participating in a league for the first time, or after a lapse of a year or more, must establish a league handicap at least one week prior to first playing in a league. 

 

5.2.2.2           A member may transfer (in order of preference) an SCGA, or another company handicap for use in league. The nine hole handicap is calculated by halving the eighteen hole Handicap Index and rounding the decimal upward to the nearest tenth, then converting this to a handicap using the SCGA Handicap Tables.

 

5.2.2.3           The alternative method of establishing a handicap is for the member to turn in at least three 9-hole scores or two 18-hole scores to the league coordinator.  These scores must be in the form of signed and attested score cards and cannot be older than eight weeks prior to the beginning of the league(s) for which they are applicable.

 

5.2.2.4         An initial 9-hole handicap will be calculated according to the USGA Handicap Formula.

 

5.2.2.5      Deviations from the USGA Handicap Formula must be approved by the handicap committee.

 

5.2.3    Calculation of League Handicaps

 

5.2.3.1           League handicaps will be calculated weekly.  Members playing in more than one league will have a separately maintained handicap for each league. 

 

5.2.3.2           Equitable stroke control will be in effect for all league scores.   SCGA/USGA rules apply.

 

5.2.3.3           The handicap base will nominally be set based on SCGA/USGA rules.

 

5.2.3.4           It is the option of the league coordinator as to which base to adopt for his/her league.  Any changes desired should be in writing to the vice president of handicaps.

 


Exhibit 1 – Legal Scorecards

 

The following must be present on a legal scorecard:

 

1.       Date played

2.       First name (or non-ambiguous initial) and last name of each player

3.       Correct score for each hole

4.       Correct nine hole and eighteen hole totals

5.       Correct handicap

6.       Correct net score and adjusted score

7.       Signatures of scorer and at least one other player in group

 

 

Exhibit 2 – Penalties for Scorecard Related Infractions

 

 

Infraction

Penalty

 

 

•       Card not properly signed and attested

•       Player last name and unambiguous 1st initial or first name missing or incorrect

•       Card not turned in to host or designated location within 30 minutes of completion of play

 

 

1st offense:  warning and announcement in TTN

2nd offense:  penalty round posted and announcement in TTN

 

 

•       Gross score (for hole, nine, or eighteen) higher than actual

•       Handicap lower than actual

•       Net score higher than actual

•       Adjusted score lower than actual

 

 

Score stands as recorded

 

 

•       Gross score (for hole, nine, or eighteen) lower than actual

•       Handicap higher than actual

•       Net score lower than actual

•       Adjusted score higher than actual

 

 

 

Correct error/omission and add two stroke penalty

 

 

•       Adjusted score not posted within 1 day of play

 

1st offense:  warning and announcement in TTN

2nd offense:  Penalty round posted and announcement in TTN

 

 

 


Exhibit 3 – The Callaway Handicap System

 

The Official Callaway Handicap System

By Lionel F. Callaway, Golf Professional

P.O. Box 1081, Pinehurst, North Carolina

Copyright 1957

All rights reserved

 

Under the Callaway System a player's handicap is determined after each round by deducting from his gross score for 18 holes the scores of the worst individual holes during the first 16 holes.  The table below shows the number of "worst hole" scores he may deduct and the adjustment to be made, based on his gross score.  For instance, if his gross score for 18 holes is 96, he turns to the table and opposite that score finds that he may deduct the total for his three worst holes scored on Holes 1 through 16 inclusive.  Thus, if he has one 9, one 8, and a 7, his handicap totals 24.  From his total, further plus or minus adjustment is then made according to the adjustment shown at the bottom of each column.  For a gross score of 96 the adjustment requires a deduction of 2, resulting in a final handicap of 22.  Thus, 96 minus 22 handicap equals a net score of 74.

 

Score

 

 

 

 

Deduct

 

 

70

71

72

Scratch no adjustment

73

74

75

-

-

1/2               worst hole and adjustment

76

77

78

79

80

1                    worst hole and adjustment

81

82

83

84

85

1 1/2           worst holes and adjustment

86

87

88

89

90

2                    worst holes and adjustment

91

92

93

94

95

2 1/2           worst holes and adjustment

96

97

98

99

100

3                    worst holes and adjustment

101

102

103

104

105

3 1/2           worst holes and adjustment

106

107

108

109

110

4                    worst holes and adjustment

111

112

113

114

115

4 1/2           worst holes and adjustment

116

117

118

119

120

5                    worst holes and adjustment

121

122

123

124

125

5 1/2           worst holes and adjustment

126

127

128

129

130

6                    worst holes and adjustment

131

132

133

134

135

6 1/2           worst holes and adjustment

136

137

138

139

140

7                    worst holes and adjustment

141

142

143

144

145

7 1/2           worst holes and adjustment

146

147

148

149

150

8                    worst holes and adjustment

 

 

 

 

 

                       Maximum handicap -- 50

Adjustment

 

 

 

 

 

-2

-1

0

+1

+2

Add to or deduct from handicap

Notes:

1.  No hole may be scored at more than twice its par.

2.  Half strokes count as a whole.

3.  The 17 and 18 holes are never deducted.

4.  In case of ties, lowest handicap takes preference.